The Consular Services Guide to the Philippine Embassy in Tokyo

Everything you wanted to know about the Embassy’s consular services in one easily navigable page.

If you find that searching for information in the mobile-unfriendly official site of the Philippine Embassy is a tedious task, this concise guide is for you.

:passport_control: Renewing you passport? Here’s the link: How to renew your Philippine passport in Japan (Tokyo).

Use the Table of Contents on the right (or below if you’re on mobile) to navigate faster.

Consular Services


Civil Registration

Notarial Services



Assistance to Nationals

Downloadable Forms

Portable Document File (PDF) of forms used for many consular services may be downloaded, printed and filled up before going to the Embassy.


  • PDF Passport Application Form (currently unavailable; form will be generated automatically from schedule appointment system)
  • PDF Application Form for Lost / Mutilated / Tampered Passports
  • PDF Affidavit of Mutilation
  • PDF Affidavit of Lost Passport
  • PDF Travel Document

Notarial and Legal Forms

  • PDF Power of Attorney (General)
  • PDF Joint Power of Attorney
  • PDF Affidavit
  • PDF Joint Affidavit
  • PDF Affidavit of Support, Guarantee and Consent
  • PDF Joint Affidavit of Support, Guarantee and Consent
  • PDF Special Power of Attorney (Passport Application)
  • PDF Affidavit of Support and Consent (Passport Application)
  • PDF Joint Affidavit of Support and Consent (Passport Application)
  • PDF Declaration of Philippine Citizenship
  • PDF Affidavit of Legitimation
  • PDF Joint Affidavit of Legitimation
  • PDF Dual Citizenship Application Form
  • PDF Petition for Inclusion of Dependents Application Form

Travel of Foreign Minor

  • PDF Waiver of Exclusion Ground (WEG)
  • PDF ASGCT Form (for WEG)
  • PDF Family Register Form (for WEG)
  • PDF Residence Certificate Form (for WEG)

Civil Registration Forms

  • PDF Report of Birth (ROB)
  • PDF Report of Marriage (ROM)
  • PDF Report of Death
  • PDF Application for Marriage License for Filipino Couples
  • PDF Affidavit for Delayed Registration of Birth
  • PDF Affidavit for Delayed Registration of One’s Own Birth
  • PDF Affidavit for Delayed Registration of Marriage
  • PDFAffidavit for Delayed Registration of Death
  • PDFLegal Capacity to Contract Marriage

Visa Application Forms

  • PDF Visa (Non-Immigrant)
  • PDF Visa (Immigrant) Note: print pages on both sides of a sheet of A4-sized paper.
  • PDF Undertaking for Visa Applicant
  • PDF Letter of Guarantee
  • PDF Medical Certificate (DFA Form 11)


  • PDF Philippine Educational Placement Test (PEPT)

Reference: Official site LINK

Consular Fees

These are the fees collected by the Philippine Embassy in Tokyo for various procedures (issued on 2022/07/01).

Passport issuance and related procedures

Procedure Fee
ePassport ¥8,400
Amendment or extension ¥3,500
Replacement of lost or mutilated ePassport ¥21,000
(Additional fees: Affidavit of Loss & penalty fee) ¥7,000
Replacement of lost MRP ¥12,600
Issuance of Travel Document (in lieu of passport) ¥4,200

Certification and miscellaneous procedures

Procedure Fee
Marriage Solemnization ¥8,400
Registration of Election of Philippine citizenship or Reacquisition by Repatriation ¥3,500
Administering an oath and issuance of certificate thereof ¥3,500
Acknowledgement of a deed or power of attorney or similar instrument (inclusive of civil registry reports of birth, marriage, death, etc) ¥3,500
Authentication of official character of a foreign or local notary/official ¥3,500
Taking, transcribing and recording of depositions (per page) ¥3,500
Certifying to the correctness of a copy of, or extract of a document ¥3,500
Certificate for sealing metal casket or box containing the remains of a deceased Filipino abroad ¥8,400
Other certification ¥3,500
Expedite Fee ¥1,400

Prefectures served by the Philippine Embassy in Tokyo

The Philippine Embassy in Tokyo serves the following regions of Japan: Hokkaidō, Tōhoku, Kantō and Okinawa.

Region Prefectures
Hokkaidō Hokkaidō
Tōhoku Akita, Aomori, Fukushima, Iwate, Miyagi and Yamagata
Kantō Gunma, Tochigi, Ibaraki, Saitama, Chiba and Kanagawa
Okinawa Okinawa

For the Chūbu Region (Aichi, Fukui, Gifu, Ishikawa, Nagano, Niigata, Shizuoka, Toyama and Yamanashi), visit the Philippine Consulate in Nagoya.

For all other prefectures, visit the Philippine Consulate in Osaka.

Entrance to the Consular Section of the Philippine Embassy in Tokyo


This is also the mailing address when sending documents.

  • English: 5-15-5, Roppongi, Minato Ward, Tokyo 〒106-8537
  • Japanese: 〒106-8537 東京都港区六本木5-15-5

Click here for a detailed access guide to the Philippine Embassy.

Contact Numbers

Tel. No: (+81-3) 5562-1600 to 1602; 5562-1604 to1605
Fax No: (+81-3) 5562-1603
Emergency No: (+8180) 4928-7979 (ATN) (+8180) 7000 7979 (Passport)
Email: /
Website: /

Business Hours

The Consular Services Section of the Philippine Embassy in Tokyo is open from Monday to Friday and closed on Saturday and Sunday.

Consular Transaction Acceptance of Application Releasing of Documents
Passports Monday–Friday 9:00-15:00 By mail only
Lost/Mutilated Passports Monday–Thursday 9:00–12:00 By mail only
Visa Monday–Friday 9:00–12:00 Monday–Friday 14:00–15:00
Notarial Services including Authentication, NBI, WEG (Waiver of Exclusion Ground) Monday–Friday 9:00–14:00 Monday–Friday 15:00–17:00
Civil Registration including Report of Birth, Report of Marriage, Report of Death, Marriage License, LCCM, etc Monday–Friday 9:00–15:00 Monday–Friday 15:00 –17:00

Schedule of Holidays for 2023

The Philippine Embassy in Tokyo will be closed to the public in observance of the following public holidays.

January 02 Monday New Year’s Day JPN
February 23 Thursday Emperor’s Birthday JPN
April 06 Thursday Maundy Thursday PHL
April 07 Friday Good Friday PHL
May 01 Monday Labor Day PHL
May 03 Wednesday Constitution Memorial Day JPN
May 04 Thursday Greenery Day JPN
May 05 Friday Children’s Day JPN
June 12 Monday Independence Day PHL
July 17 Monday Marine Day JPN
August 11 Friday Mountain Day JPN
August 21 Monday Ninoy Aquino Day PHL
August 28 Monday National Heroes Day PHL
September 18 Monday Respect for the Aged Day JPN
October 09 Monday Sports Day JPN
November 01 Wednesday All Saints’ Day PHL
November 02 Thursday All Souls’ Day PHL
November 03 Friday Culture Day JPN
December 08 Friday Feast of the Immaculate Concepcion of Mary PHL
December 25 Monday Christmas Day PHL

The above schedule may change as necessary and without notice.

This is a wiki page and may be edited by any user.