The Consular Services Guide to the Philippine Embassy in Tokyo

Rika · January 17, 2023, 3:58am

Everything you wanted to know about the Embassy’s consular services in one easily navigable page.

If you find that searching for information in the mobile-unfriendly official site of the Philippine Embassy is a tedious task, this concise guide is for you.

Renewing you passport? Here’s the link: How to renew your Philippine passport in Japan (Tokyo).

Use the Table of Contents on the right (or below if you’re on mobile) to navigate faster.

Consular Services

Passport

Civil Registration

Notarial Services

Visa

Miscellaneous

Assistance to Nationals

Downloadable Forms

Portable Document File (PDF) of forms used for many consular services may be downloaded, printed and filled up before going to the Embassy.

Passport

PDF Passport Application Form (currently unavailable; form will be generated automatically from schedule appointment system)
PDF Application Form for Lost / Mutilated / Tampered Passports
PDF Affidavit of Mutilation
PDF Affidavit of Lost Passport
PDF Travel Document

Notarial and Legal Forms

PDF Power of Attorney (General)
PDF Joint Power of Attorney
PDF Affidavit
PDF Joint Affidavit
PDF Affidavit of Support, Guarantee and Consent
PDF Joint Affidavit of Support, Guarantee and Consent
PDF Special Power of Attorney (Passport Application)
PDF Affidavit of Support and Consent (Passport Application)
PDF Joint Affidavit of Support and Consent (Passport Application)
PDF Declaration of Philippine Citizenship
PDF Affidavit of Legitimation
PDF Joint Affidavit of Legitimation
PDF Dual Citizenship Application Form
PDF Petition for Inclusion of Dependents Application Form

Travel of Foreign Minor

PDF Waiver of Exclusion Ground (WEG)
PDF ASGCT Form (for WEG)
PDF Family Register Form (for WEG)
PDF Residence Certificate Form (for WEG)

Civil Registration Forms

PDF Report of Birth (ROB)
PDF Report of Marriage (ROM)
PDF Report of Death
PDF Application for Marriage License for Filipino Couples
PDF Affidavit for Delayed Registration of Birth
PDF Affidavit for Delayed Registration of One’s Own Birth
PDF Affidavit for Delayed Registration of Marriage
PDFAffidavit for Delayed Registration of Death
PDFLegal Capacity to Contract Marriage

Visa Application Forms

PDF Visa (Non-Immigrant)
PDF Visa (Immigrant) Note: print pages on both sides of a sheet of A4-sized paper.
PDF Undertaking for Visa Applicant
PDF Letter of Guarantee
PDF Medical Certificate (DFA Form 11)

Miscellaneous

PDF Philippine Educational Placement Test (PEPT)

Reference: Official site LINK

Consular Fees

These are the fees collected by the Philippine Embassy in Tokyo for various procedures (issued on 2022/07/01).

Passport issuance and related procedures

Procedure	Fee
ePassport	¥8,400
Amendment or extension	¥3,500
Replacement of lost or mutilated ePassport	¥21,000
(Additional fees: Affidavit of Loss & penalty fee)	¥7,000
Replacement of lost MRP	¥12,600
Issuance of Travel Document (in lieu of passport)	¥4,200

Certification and miscellaneous procedures

Procedure	Fee
Marriage Solemnization	¥8,400
Registration of Election of Philippine citizenship or Reacquisition by Repatriation	¥3,500
Administering an oath and issuance of certificate thereof	¥3,500
Acknowledgement of a deed or power of attorney or similar instrument (inclusive of civil registry reports of birth, marriage, death, etc)	¥3,500
Authentication of official character of a foreign or local notary/official	¥3,500
Taking, transcribing and recording of depositions (per page)	¥3,500
Certifying to the correctness of a copy of, or extract of a document	¥3,500
Certificate for sealing metal casket or box containing the remains of a deceased Filipino abroad	¥8,400
Other certification	¥3,500
Expedite Fee	¥1,400

Prefectures served by the Philippine Embassy in Tokyo

The Philippine Embassy in Tokyo serves the following regions of Japan: Hokkaidō, Tōhoku, Kantō and Okinawa.

Region	Prefectures
Hokkaidō	Hokkaidō
Tōhoku	Akita, Aomori, Fukushima, Iwate, Miyagi and Yamagata
Kantō	Gunma, Tochigi, Ibaraki, Saitama, Chiba and Kanagawa
Okinawa	Okinawa

For the Chūbu Region (Aichi, Fukui, Gifu, Ishikawa, Nagano, Niigata, Shizuoka, Toyama and Yamanashi), visit the Philippine Consulate in Nagoya.

For all other prefectures, visit the Philippine Consulate in Osaka.

Entrance to the Consular Section of the Philippine Embassy in Tokyo

Address

This is also the mailing address when sending documents.

English: 5-15-5, Roppongi, Minato Ward, Tokyo 〒106-8537
Japanese: 〒106-8537 東京都港区六本木5-15-5

Click here for a detailed access guide to the Philippine Embassy.

Contact Numbers

Tel. No: (+81-3) 5562-1600 to 1602; 5562-1604 to1605
Fax No: (+81-3) 5562-1603
Emergency No: (+8180) 4928-7979 (ATN) (+8180) 7000 7979 (Passport)
Email: tokyo.pe@dfa.gov.ph / phjp@gol.com
Website: www.tokyope.dfa.gov.ph / www.tokyo.philembassy.net
Facebook:@PHLinJapan

Business Hours

The Consular Services Section of the Philippine Embassy in Tokyo is open from Monday to Friday and closed on Saturday and Sunday.

Consular Transaction	Acceptance of Application	Releasing of Documents
Passports	Monday–Friday 9:00-15:00	By mail only
Lost/Mutilated Passports	Monday–Thursday 9:00–12:00	By mail only
Visa	Monday–Friday 9:00–12:00	Monday–Friday 14:00–15:00
Notarial Services including Authentication, NBI, WEG (Waiver of Exclusion Ground)	Monday–Friday 9:00–14:00	Monday–Friday 15:00–17:00
Civil Registration including Report of Birth, Report of Marriage, Report of Death, Marriage License, LCCM, etc	Monday–Friday 9:00–15:00	Monday–Friday 15:00 –17:00

Schedule of Holidays for 2023

The Philippine Embassy in Tokyo will be closed to the public in observance of the following public holidays.

MONTH	DATE	DAY	HOLIDAY PARTICULARS	OBSERVED BY
January	02	Monday	New Year’s Day	JPN
February	23	Thursday	Emperor’s Birthday	JPN
April	06	Thursday	Maundy Thursday	PHL
April	07	Friday	Good Friday	PHL
May	01	Monday	Labor Day	PHL
May	03	Wednesday	Constitution Memorial Day	JPN
May	04	Thursday	Greenery Day	JPN
May	05	Friday	Children’s Day	JPN
June	12	Monday	Independence Day	PHL
July	17	Monday	Marine Day	JPN
August	11	Friday	Mountain Day	JPN
August	21	Monday	Ninoy Aquino Day	PHL
August	28	Monday	National Heroes Day	PHL
September	18	Monday	Respect for the Aged Day	JPN
October	09	Monday	Sports Day	JPN
November	01	Wednesday	All Saints’ Day	PHL
November	02	Thursday	All Souls’ Day	PHL
November	03	Friday	Culture Day	JPN
December	08	Friday	Feast of the Immaculate Concepcion of Mary	PHL
December	25	Monday	Christmas Day	PHL

The above schedule may change as necessary and without notice.

This is a wiki page and may be edited by any user.

reon · February 2, 2023, 6:27am